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Transform Your School Management & Academics
with Keep Track Today

Seamlessly manage all aspects of your school's operations
with our feature-coated School Management System (SMS).
An All-in-one platform - designed for modern Education

It's free for 30 days. No credit card required

Keep Track dashboard

BENEFITS AND FEATURES

How Keep Track can help your school

Keep Track is a top and powerful School Management System tailored to meet the overall needs of High School in with in Liberia. Featuring a wide range of tools and an intuitive interface, it offers a complete solution for managing both academic and administrative operations, bringing your entire school community together.

Explore Our Comprehensive FeaturesDesigned to empower every member of your school community

Student Features

Comprehensive tools to manage your academic journey and campus life

Student Dashboard

Your personalized learning hub

  • Comprehensive academic dashboard with all key metrics
  • Detailed attendance records and history
  • Secure communications with teachers and staff
  • Visual progress tracking with analytics
  • Account security and password management

Academic Tools

Everything for your learning journey

  • Interactive virtual classrooms and lectures
  • Digital assignment submission with feedback
  • Detailed grade reports and transcript
  • Personalized timetable management
  • Exam schedule management

School Services

Administrative and campus life

  • Complete fee management:
    • View total fees payable
    • Track payments made
    • See outstanding balances
    • Generate payment receipts
  • School elections:
    • Vote in student elections
    • View candidate profiles
    • See election results when published
  • School announcements and news feed
  • Interactive event calendar

Registration Module

STUDENT REGISTRATION SYSTEM

Streamlined Enrollment Process

Our registration system provides schools with a complete solution for student enrollment. Registrars can create detailed student profiles that capture all necessary information from personal details to academic history. The system automatically generates unique student IDs and supports document uploads for verification purposes. Students can be assigned to specific classes and sections with just a few clicks, and the system produces printable enrollment confirmations and Student/s Bio Data.

For prospective students, we've built a flexible pre-registration workflow. Parents can submit applications through our online portal, which immediately notifies the registrar's office. School administrators have full control over pre-registration periods - they can enable or disable the feature as needed based on enrollment cycles. When reviewing applications, registrars see all relevant information in a clean dashboard interface and can communicate decisions directly through the system.

Connecting students with their families is simplified through our parent-linking system. Registrars can search existing parent accounts or create new ones during enrollment. The system supports different relationship types and allows customization of communication preferences. Once linked, parents immediately gain access to their child's information through their parent portal, creating a seamless transition from enrollment to ongoing school engagement.

Student registration process
Registrar reviewing student applications

Finance Module

Financial management dashboard
Financial dashboard overview

FINANCIAL MANAGEMENT SYSTEM

Complete Financial Oversight

Our financial dashboard provides real-time tracking of all school finances in both LRD and USD. Administrators can monitor revenue streams, expenses, and profit margins with automatic currency conversion. The system generates comprehensive reports with cash flow projections and historical trends for data-driven decision making.

Configure flexible fee structures for different grade levels and programs. Set up tuition fees, registration charges, and extracurricular costs with support for installment plans and discounts. Fee templates can be saved and reused across academic years, eliminating repetitive manual setup.

Track every payment with detailed audit trails. Automatically generate receipts and view payment histories by student or class. The system flags outstanding balances and sends automated reminders. Export financial reports for accountant reviews with breakdowns by payment method and time period.

Grade Module

GRADING & REPORT SYSTEM

Automated Academic Evaluation

Our comprehensive grading system eliminates manual calculations while maintaining flexibility for diverse assessment methods. Teachers can record scores for quizzes, exams, projects, and class participation with custom weightings for each component. The system automatically calculates periods/terms grades based on your institution's grading formula, generate master gradesheet to be submitted for VPI approval, applying curve adjustments if enabled. Sponsors review and approve all grades before they're published to student portals with just a click, ensuring academic integrity.

Students access real-time grade reports through their personalized. Parents receive automated Email notifications when new grades are posted . The system generates official report cards and transcripts in multiple formats (PDF, Excel) with customizable templates that match your school's branding.

Grading and assessment dashboard
Teacher inputting student assessment grades

Attendance Module

Attendance tracking dashboard
Real-time attendance analytics dashboard

ATTENDANCE SYSTEM

Comprehensive Presence Tracking

Our dual-purpose attendance system tracks both student classroom attendance and staff work hours seamlessly. Teachers can mark student attendance daily with just a few clicks , recording present, absent, late statuses or send instant Email notifications to parent for unexpected absences. Each class's attendance is saved automatically and can be viewed historically with filters by date range, status, or student. Students can view their own attendance records to track participation across all subjects.

Admin can log Staff members arrivals/departures through the platform . The system automatically calculates working hours, flags late arrivals/early departures, and generates overtime reports. Both teachers and students can generate attendance reports in PDF or Excel format for parent meetings or administrative reviews.

Customizable reports highlight patterns like frequent absenteeism or tardiness trends. Integration with the academic calendar automatically excuses school-sanctioned absences. The system supports manual overrides for special cases, with full audit trails to maintain compliance with institutional policies and government regulations.

Time-Table Module

TIMETABLE SYSTEM

Intelligent Scheduling Solution

Our dynamic timetable system automates the complex process of scheduling classes, teachers, and sections while avoiding conflicts. Administrators can create master schedules with just few clicks and can update the schema at any time.

Students and teachers access personalized timetables filtered to their specific classes and sections. Real-time updates instantly reflect room changes or cancellations across all devices.

Administrators create and publish exam schedules for entire grade levels or specific classes, designating dates, times, and subjects for each test period. Students automatically see only the exams relevant to their class and section, with clear displays of upcoming test dates, durations, and assigned classrooms.

Interactive timetable interface
Student viewing personalized class schedule

E-learning Module

Virtual classroom interface
Teacher conducting online class

E-LEARNING & COMMUNICATION

Web-Based Learning Tools

Our virtual classroom allows teachers to conduct live sessions with screen sharing, digital whiteboards, and student Q&A. Teachers can create scheduled sessions that appear automatically in students' timetables. The system supports attendance tracking and chat messaging during lessons. While sessions aren't recorded, teachers can share presentation files for later review.

Staff meetings are conducted through a video conferencing interface with hand-raising, Q/A functionality and text chat. Admin can schedule meetings through the admin panel, with invites sent via email. The system shows real-time participant lists and basic meeting minutes can be saved as text notes.

About Our Platform

Why Choose Us

We are part of Feline Technology, a leading consulting group. Our School Management System is designed to revolutionize education in Liberia by pushing the limits of digital transformation in schools.

Our platform helps schools boost performance and academic excellence through comprehensive digital solutions.

Keep Track Core in Numbers

Reliable

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Secure

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Powerful

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Modular

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WHO KEEP TRACK CAN HELP

Discover how Keep Track can help you

leader

FOR EDUCATORS WHO WANT TO

Modernize teaching and reduce paperwork

Keep Track replaces paper gradebooks, attendance sheets, and report cards with intuitive digital tools that save 10+ hours weekly. Our comprehensive grading system allows for customizable rubrics, weighted assignments, and instant progress calculations.
leader

FOR SCHOOL OWNERS WHO WANTS TO

Scale Operations & Reduce Costs

Our integrated accounting system handles tuition collection, payroll processing, and expense tracking with automatic reconciliation. Real-time financial dashboards show cash flow, outstanding balances, and budget variances.
leader

FOR SCHOOL LEADERS WHO WANT TO

Gain Data Visibility & Improve Efficiency

Access real-time dashboards showing attendance trends, staff performance metrics, and resource utilization across all departments. Generate accreditation reports with one click using our pre-built templates.

Pricing

Gold Package

$1.99per student yearly
  • Basic Student Management
  • Registration
  • Pre-Registration
  • Attendance Tracking
  • Attendance History
  • Student Progress
  • Student Performance
  • Student Timetable
  • Teacher Timetable
  • Exam Scheduling
  • Public Announcements
  • Event Calendar
  • Grade Book & Assessment
  • Academic Report Card
  • Email Messaging

Diamond Package

$2.99per student yearly
  • Everything in Gold plus:
  • Advanced Student Management
  • Student Grouping
  • Parental Portal Access
  • Online Classes
  • Libary Management
  • Parent Announcements
  • Staff Announcements
  • Staff Employment Management
  • Advance Financial Dashboard (Income, Profit, Loss, Expenses)
  • Audit Log
  • Customizable UI

Platinum Package

$3.99per student yearly
  • Everything in Diamond plus:
  • Custom built-in website
  • Automatic transcript generation
  • Student Online Election
  • Robust Student Management with Financial Insights
  • Income Tracking by Class, Section, and Divsion
  • Detailed Revenue Analysis and Forecasting
  • Advanced Analytics
  • Dedicated Account Manager
  • Custom Integrations
  • 24/7 Phone Support
  • Onboarding Assistance
  • Premium Training

Frequently Asked Question